About the Guam Museum’s Interim Accession Policy and Guidelines
Do you have a Dinosaur that needs a new home?
The Guam Museum’s collections have been built up over the past 90 years and are very rich, although some gaps still exist. Therefore, the Museum welcomes offers of material to its collections.
However, the costs of caring for our collections are high and it is important that we do not duplicate material or objects that fall outside our collecting policy. In view of this, we are not able to accept everything that it offered to us. Instead, we need to know more about the item(s) being offered before we can decide whether or not they are suitable for the collection.
How to donate
- Contact the Museum in writing or by telephone before bringing in your objects – contacting us in advance can help avoid disappointment
- If possible send a snapshot so that we can see what the objects look like.
It may be that your donation is exactly what we have been looking for as it fits in with our Collecting Policy, is in good condition and has a full history. In this case, it has a good change to be accepted into our permanent collections.
Or it may be that your object would be useful for work with education groups for example, in which case, with your permission, it would not be accessioned but would form part of our valued “handling” collection.
However, it may be that for a variety of reasons we cannot accept your offer. Please do not be offended. It could be that we already have a similar example in the collection. It could be that your object is simply too big or that it is of a type that we do not collect (but another museum might). Our staff will be able to advise you in this case.
Hopefully your object is just what we are looking for, although it may not be put on display for some time. The Museum cares for thousands of objects, and exhibitions and displays have to be carefully planned, often months or years in advance.
Meanwhile, your object will be carefully stored and may be drawn upon for special exhibitions or lent for exhibition at other registered institutions. It will also be available for research, study and education purposes.
Please do note, however, that:
- The Museum does not normally accept material on long-term loan.
- Material is not accepted with specific conditions attached.
- Unless there are compelling and legitimate reasons, hazardous objects and substances will not be accepted under any circumstances (eg. firearms, objects containing asbestos, explosive, flammable, poisonous, potentially carcinogenic or radioactive material).
As we finalize our collections management policy, this interim policy will help guide us in building our collections.
Guam Museum Moratorium on accepting archeological materials:
Effective May 2016:
With the concurrence of the Department of Chamorro Affairs, the Guam Museum has instituted an immediate moratorium on the acceptance of materials, artifacts and objects into the Guam Museum’s collections. The moratorium will remain in effect until completion of a Museum collections pilot study, evaluation of existing collections transfer protocols, and finalization of a Museum Collections Management Plan that is compliant with best museum practices and the American Alliance of Museums. The only exceptions to this moratorium are materials specifically requested by the Museum for inclusion in exhibits.
Date: May 12, 2017
Statement Regarding the Museum’s Moratorium on Artifact Acceptance
Hagåtña, Guam: The Department of CHamoru Affairs (DCA) issued a statement today on its
current moratorium on accepting artifacts and objects into its current collections.
“We appreciate the public’s enthusiasm in wanting to contribute to the museum’s collection of
historic artifacts, objects, documents and images.” Said Johnny Sablan, President of the
DCA, “However, our operator is currently in the process of inventorying and updating our
collections management system as part of our efforts to gain accreditation. Until then, we are
holding off in accepting any additional items until a proper process is established.”
The DCA’s operator, Galaide Group and its collections management team Search, Inc. have
just recently completed a pilot study to determine the status of the collections and system
management needs. The Pilot study included a review of current practices, recording and
documentation procedures as well as storage and handling of artifacts. The pilot program
team inspected over 1,000 items in the museum’s current collections that is housed in the
DNA building in Hagåtña.
“Our final Pilot Program report will identify areas of need, processes for accessioning and deaccessioning
items in the collections, and policies for accepting items into the museum
collections in the future.” Said Dominica Tolentino, the Museum’s Director, “ This is phase one
of developing a fully accredited Collections Management Plan that will guide the protection,
storage and handling of our island’s precious historic artifacts.”
The Museum’s collections are currently stored on three floors at the DNA building and include
human remains and artifacts that have been collected over decades.
End of release
for more information download our Interim Policy here .